Corporate Secretarial Services

Every company registered under the Companies Act, 2013 carries an ongoing obligation to hold board and shareholder meetings, maintain statutory registers, and file periodic returns with the Registrar of Companies, regardless of its size or turnover. These requirements are procedural in nature but carry real consequences for non-compliance, including penalties on the company and its officers. Corporate secretarial support keeps this recurring compliance calendar on track so that management can focus on running the business rather than tracking filing deadlines.

Why This Matters

Missed board meetings, improperly maintained minute books, or late annual filings do not just attract fines, they can also complicate due diligence during fundraising, cast doubt on the validity of corporate actions, and expose directors to personal liability in some circumstances. Because these obligations recur every year and often every quarter, a single lapse tends to compound if it is not caught early, making disciplined, ongoing secretarial support far cheaper than remedial correction later.

How We Help

Board and Shareholder Meetings

We prepare notices, agendas, and explanatory statements, draft board and general meeting resolutions, and ensure meetings are convened and conducted in accordance with the Act and the company's articles, including proper quorum, notice periods, and voting procedures.

Statutory Registers and Records

We maintain the statutory registers of members, directors, charges, and related party transactions, along with minute books and other records the law requires every company to keep current and available for inspection.

Annual Filings and Returns

We prepare and file the annual financial statements in Form AOC-4 and the annual return in Form MGT-7 or MGT-7A, along with other event-based filings such as changes in directors, share capital, or registered office, ensuring each is filed within the statutory timeline.

Secretarial Audit Support

For companies required to obtain a secretarial audit report, we compile the records and evidence the auditor will need, respond to audit queries, and help close out observations so the audit process is efficient and the resulting report is clean.

Who Needs This

• Private and public limited companies of every size
• Companies with multiple directors, investors, or classes of shareholders
• Companies undergoing frequent structural changes such as fundraising or share transfers
• Companies required by law to obtain an annual secretarial audit

Our Approach

We build a compliance calendar specific to each client's financial year, board composition, and shareholding pattern, and track it proactively rather than waiting for deadlines to arrive. Our team keeps documentation audit-ready at all times, so that fundraising, due diligence, or a regulatory inspection never catches a client unprepared, and we flag governance gaps as we see them rather than treating secretarial work as pure paperwork.

Get in Touch

To discuss how we can support you with corporate secretarial services, write to us at info@agarwalurs.com.